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Three Ways to Import PDF Comments into Adobe InDesign to Make Editing Easier

Communication is key when designing for clients, especially when working on print-related projects.

Gone are the days of having to send multiple emails, which could be time consuming as well as confusing if the client's message becomes unclear. This could actually create more work for designers!

When it comes to editing, there's really no better way of making revisions than using Adobe InDesign's "Import PDF Comments" tool — a built-in feature in the latest version of Id.

In this tutorial, I will go over three examples of how to make changes by using the Import PDF Comments, using a combination of Acrobat Pro DC and InDesign.

Before anything, export your work from InDesign as a PDF. This can be done by going to File > Export and choosing the PDF (Print) setting from the Export As dropdown.

From there, open the the PDF in Acrobat DC and follow along.

1. Underline Text

A great way to catch typos or grammatical errors, the Underline Text option allows users to select the text and then add notes in the comments section on the right-hand side of the Acrobat DC workspace.The Underline Text is also good for fact checking or to make someone aware that the information may change. Make a note to signify such things as a price in a catalogue may be altered. This gives designers a heads up — and a visual note — to go by through the revision and editing process.

2. Strikethrough Text

The Strikethrough Text option is a great way of highlighting pieces of text that should be removed from a project. Make the strikethrough a bright red or another vibrant color to show that it is text that to be taken out or replaced with other paragraph. You can also add the text that should be replaced in the notes field to make the message even clearer.

3. Drawing Tools

While the first two tips focused more on editing text, this one focuses more on objects and/or images on a page. Use a circle, rectangle or a simple arrow to direct the designers attention to an object/image. Once the shape is drawn, add in the notes field to either make the object bigger, smaller or even to nudge it in a certain direction.


Here's a visual example of all three steps in order listed above. Focus on the corrections on the PDF page as well as the comments made on the right side.

After making all revisions and notes, simply save out the PDF and close it. Go back to the original InDesign project and import the comments. Here's how!

Importing PDF Comments

  1. With the document open, select File > Import PDF Comments or go to Window > PDF Comments and Import PDF Comments from the panel.

  2. Navigate to the PDF file and select Import Comments

  3. In the Import PDF Comments panel, click on each edit and it will appear on your page. (Tip: Make sure that your guides are turned on in InDesign).

  4. When completed each revision, check off the "Mark Resolved" option to hide it from the page. Check it on, if you want to show the original revision.

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